Friends of Hove Park Constitution

 

1. Name

  • The name of the group will be Friends of Hove Park

 

2. Aims

  • To assist in the preservation, protection & improvement of the Park for the community
  • To promote and contribute to the conservation of the natural wildlife of the Park
  • To involve the local community and to work with other bodies involved with the Park
  • To encourage & facilitate appropriate leisure, recreational, & educational pursuits within the Park
  • To encourage the involvement of the local community of Park users through the organisation of a programme of communal events throughout the year

 

3. Actions

  • To raise funds & receive contributions
  • To liaise with the Council, other appropriate bodies and the local community
  • To organise, host & fund meetings, events & activities within or associated with the Park
  • To produce promotional & educational resources
  • To participate in practical environmental improvement & conservation tasks

 

4. Members

  • Membership open to all who are interested in the Park
  • Formal list of members will be maintained
  • Membership/subscription fee £3 per household
  • Committee have the right to terminate membership if appropriate
  • Subscription annually reviewed at the AGM
  • Anniversary of the group's membership year and financial year will occur in June to coincide with the AGM

 

5. Equal Opportunities

  • The group will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age

 

6. Committee and officers

The officers of the group will be:

  • A Chair, who will Chair both the general and committee meetings
  • Vice Chair
  • A Secretary, who will be responsible for taking the minutes and the distribution of all papers and for maintaining an up to date list of members
  • A Treasurer, who will be responsible for the finances of the group

The committee:

  • Will consist of the officers and other members, all of whom will be elected annually at the AGM
  • Will all stand for re-election at the AGM each year

 

  • Anyone wishing to be an officer or member of the committee must have a proposer and a seconder
  • The committee will meet a minimum of four times a year in addition to the AGM
  • The committee may co-opt members, who do not need to be members of the group

 

7. AGM and other meetings

  • There will be one AGM per year plus a minimum of four committee meetings per year and any General Meetings as required
  • Only members will be eligible to vote at meetings
  • A quorum for any meeting will be a minimum of four members. In the event of the meeting failing to achieve a quorum, business may be discussed and proposals put to the next meeting for ratification. In the event of two consecutive meetings being inquorate the second meeting may call a Special General Meeting which will be deemed to be quorate
  • The Secretary can call a Special General Meeting if asked to do so, in writing, by ten members
  • Items for the agenda, or motions to the meeting, must be given in writing to the Chair of the meeting, via email, a minimum of 1 week prior to meetings
  • Meetings to be publicised via email, notices around the Park and on the group’s Facebook page

 

8. Rules of procedure

  • With the exception of changes to the constitution, all questions that arise at any meeting will be decided by a simple majority of those present and entitled to vote
  • If the number of votes cast on each side is equal the Chair of the meeting shall have an additional casting vote
  • Any motion must have a proposer and seconder before it is discussed or voted on

 

9. Finances

  • An account will be maintained on behalf of the group. Signatories to the account will be the Chairman, Secretary and Treasurer and each cheque will require two signatures
  • Records of income and expenditure will be maintained by the treasurer and a financial statement given at the AGM
  • All money raised by the group will be spent as agreed by the committee
  • The group is not able to take any form of loan

 

10. Changes to the constitution

  • Any proposal to amend the constitution must be given to the Secretary in writing at least two weeks before a General Meeting at which it is to be discussed. The proposal must be circulated with the notice of the meeting
  • Any proposal to amend the constitution will require a two-thirds majority of those present and entitled to vote

 

11. Dissolution

  • If a meeting by a simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to ratify the decision, giving at least twenty-one days’ notice to members. The sole business of this meeting will be to dissolve the group and the Treasurer will, after paying all legitimate expenses, disburse remaining funds to a charity chosen by a majority of the committee at a final meeting.

 

 

Signed…………………………………………..           Chair                           ……………….. Date

 

Signed…………………………………………..           Secretary        ……………….. Date

 

Signed……………………...…………………          Treasurer        ……………….. Date

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